Payroll in January is the most havoc time of year.  One common problem I see on the help desk in January is the 1095C printing a form for an employee that has not worked this year or has been inactive since before the current year.

To correct this there are two scripts to run. Both of these scripts are from Terry Heley’s ACA post which can be referenced here. In both scripts, please replace XXX for field YEAR1 with the current year.

This script will remove any employee without coverage for the year:

delete from upr10111
where (MonthofCost_1=’0′ AND MonthofCost_2=’0′ AND MonthofCost_3=’0′ AND MonthofCost_4=’0’and
MonthofCost_5=’0′ AND MonthofCost_6=’0′ AND MonthofCost_7=’0′ AND MonthofCost_8=’0′ AND
MonthofCost_9=’0′ AND MonthofCost_10=’0′ and MonthofCost_11=’0′ AND MonthofCost_12=’0′ AND
MonthofCoverage_1=’0′ and MonthofCoverage_2=’0′ and MonthofCoverage_3=’0′ and MonthofCoverage_4=’0’and
MonthofCoverage_5=’0′ AND MonthofCoverage_6=’0′ AND MonthofCoverage_7=’0′ AND MonthofCoverage_8=’0′ AND
MonthofCoverage_9=’0′ AND MonthofCoverage_10=’0′ AND MonthofCoverage_11=’0′ AND MonthofCoverage_12=’0′)
and YEAR1=’XXX’

This script will need to have the year replaced in two places. This will delete users who are older than the current payroll year. For example , n 2016 you would replace the XX with 2016.

DELETE UPR10111 WHERE EMPLOYID IN (SELECT EMPLOYID FROM UPR00100 WHERE INACTIVE = ‘1’
AND DEMPINAC <= ‘XXX-01-01 00:00:00.000′) and YEAR1=’XXX’

What these scripts do is update the UPR10111 table where the wage file creates data for the 1095C and 1094C transmittal form.

This information can be found on Terry Heley’s Blog, the payroll ACA information can be found here. Her blog is an amazing source of information and I highly encourage everyone to check it out.

Disclaimer: Always run a new script in your test environment and run a good backup before you run any scripts that will delete or change data.